Corporate Services Intern

Key facts

What you bring

• Full professional proficiency in English (written and spoken, minimum C1 level for CEFR).
• Strong interest in business administration, office management, human resources, or finance operations.
• Strong organisational skills and attention to detail; ability to prioritise tasks and meet deadlines.
• Strong IT and numeracy skills (e.g., Sharepoint, Outlook, Excel) and willingness to learn new systems quickly.
• Confidence handling invoices, figures, administrative/financial systems, and supplier relationships.
• Professional communication skills, with a helpful, customer-focused approach.

Your tasks

• Process supplier and contractor invoices end-to-end, including checking accuracy against purchase orders/contracts.
• Enter and track payments on internal finance systems; resolve queries; ensure payments are made accurately and on time.
• Act as first point of contact for office administration, HR, and finance queries; log and redirect requests using internal tracking systems.
• Manage information for Corporate Services, including internal management systems and online guidance on local Sharepoint pages.
• Handle stock management of IT/facilities items; support periodic stock checks and flag discrepancies; provide first-line IT support where required.
• Support budget administration by maintaining finance system records and helping compile routine inputs for invoice reconciliation, charging instructions, and cash accounting and reporting.

What they offer

• Full-time, 6-month internship contract of 40 hours per week inclusive of four compulsory 45-minute lunch breaks.
• Embassy opening hours are 0730–1830 hrs (Monday–Thursday) and 0730–1330 hrs (Friday).
• Annual leave entitlement is 25 days per year, plus 13 Swiss/UK public holidays (prorated).
• The successful candidate will be subject to professional background and security clearances before a contract is offered.
• The Embassy provides funding for learning and development, including training, lectures, and access to the FCDO International Academy.
• Visa/work permit requirements: The successful candidate must have pre-existing work authorisation for Switzerland.

About the role

The Corporate Services Intern at the British Embassy in Berne provides hands-on office management and administrative support to the Corporate Services team. The role focuses on invoice processing, financial administration systems, and general office administration. It offers a practical grounding in business administration and office management, with a particular emphasis on finance, systems, and administrative processes.

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